Privacy Policy

Section 01

Information We Collect

UHSPA collects information used to register students, run teams and events, publish league information, and keep consent records. The categories below are what the current forms and records include.

• 01
  Player identity and eligibility. Name, gender, grade, current school, high school team, answers about school boundaries or charter and private attendance, home address, and a Play-Pickleball friend code. The registration also stores a Code of Ethics acknowledgment and the name typed to agree to it. An Instagram handle and short spotlight answers are optional on that form.
• 02
  Athletic profiles. When someone submits the spotlight form, UHSPA stores the answers and profile details they provide, such as play style, height, dominant hand, paddle information, and the email address on that form. UHSPA may also keep match and roster records as league operations require.
• 03
  Parent and guardian information. Player registration stores a parent or guardian name and phone number. The Season 3 waiver stores the signer's name, relationship to the student, email address, typed signature, agreement to the waiver, and the times the phone code was confirmed, the human check was completed, and the waiver was signed. It also stores which waiver document was signed. The waiver form shows only the last four digits of the registration phone number.
• 04
  Photos, video, and spotlights. Event photos and videos, the name, email, and role of a person who uploads them, and spotlight responses. A spotlight for an athlete under 18 also stores the parent or guardian name, email, and consent checkbox entered on that form.
• 05
  Coaches and team registration. Coach and staff names, roles, email addresses, phone numbers, school affiliation, and optional social media handles. Team registration also includes invoice and payment records.
• 06
  Technical and security data. UHSPA uses a human-check service on the waiver and on media uploads. Upload limits use the IP address of the submission. The website uses Vercel Analytics for aggregate site use. Coach and staff sign-in uses an account session.

Section 02

How We Use Information

UHSPA uses this information to operate the league and the website, including to:

• 01
  Manage teams, player registrations, rosters, eligibility, schedules, and events.
• 02
  Publish roster names and other league information UHSPA places on the website, including results or standings when those are published.
• 03
  Send administrative email, including the signed-waiver confirmation, and send a waiver verification text when the person signing requests one.
• 04
  Keep consent, signature, and waiver records, and publish media that the signed Season 3 waiver or a separate form authorizes.
• 05
  Process team registration invoices and payments, and protect the site from abuse.

Section 03

Photos, Video, and Publication

The signed Season 3 waiver is the media authorization for a participating student. It covers the uses named in that waiver, including the UHSPA website, UHSPA social media, and UHSPA promotional and informational materials. It does not transfer ownership of a student's identity or likeness, and it does not grant permission to sell that likeness or to use it as an endorsement of a sponsor or other third party. The Terms follow that waiver and do not add permission.

• 01
  How media arrives. UHSPA may photograph or record students at events. Students, parents, coaches, photographers, and other people may also upload photos and videos through the website. The uploader states that they have permission to share the files. Submission does not guarantee publication.
• 02
  Review. UHSPA staff decide which uploads appear in the gallery. That review is not an automatic check that a signed waiver covers every person shown. Converting an approved photo for the gallery does not keep the original camera file's embedded data in the published image. UHSPA does not remove people from a photo, and it does not strip identifying information from every stored file, including private originals and videos.
• 03
  After publication. Approved media may appear on the UHSPA website and, under the signed waiver, on UHSPA social media and in the other materials the waiver names. Anyone who can view a public photo or video may be able to copy it. UHSPA cannot control copies made outside its own site and accounts.

Section 04

Text Messages

UHSPA texts a verification code only after the person signing the Season 3 waiver at uhspa.org/waiver chooses "Send Verification Code." The code goes to the parent or guardian phone number on that student's registration. Entering the code confirms access to that phone number. It does not independently establish the signer's legal relationship to the student. A new code is sent only if they ask for one. No more than 3 codes are sent to the same phone number in 15 minutes. UHSPA does not send marketing or promotional texts. The current waiver form does not send a verification code by email.

Message and data rates may apply. Consent to receive these codes is not a condition of purchase. Reply STOP to opt out. Reply START to opt back in. Reply HELP for help, or email info@uhspa.org.

No mobile information will be sold or shared with third parties or affiliates for marketing or promotional purposes. Surge, the messaging provider, delivers the code and may use the phone number to send that message and to process STOP and HELP. The provider may not use the number for its own marketing.

Related: Text messages in the Terms.

Section 05

Data Protection & Security Measures

• 01
  Access and protection. UHSPA takes reasonable measures to protect player, parent, and league records against unauthorized access, loss, or misuse. No method of storage or transmission is guaranteed to be secure.
• 02
  No selling of personal data. UHSPA does not sell, rent, or trade student-athlete or parent personal data to third parties or commercial marketers. No mobile information will be sold or shared with third parties or affiliates for marketing or promotional purposes.
• 03
  Retention. UHSPA keeps information while it is needed for league operations, published league history, signed consent records, and legal or compliance obligations. UHSPA does not promise a fixed retention period. Private copies of uploads that are not published may be deleted. A request to delete information is described under Parent and Guardian Requests.

Section 06

Parent and Guardian Requests

A minor's participation involves a parent or guardian as described in the Terms. The person who signs the Season 3 waiver represents that they are the parent or legal guardian and have authority to agree. The phone code confirms access to the registered number. UHSPA does not perform a government-identification or legal-guardianship check.

• 01
  Review and correction. A parent or guardian may ask to review the information UHSPA holds about their child and to correct registration, roster, or profile details that are wrong.
• 02
  Removal and limits. A parent or guardian may ask UHSPA to remove or limit information or media that UHSPA controls, including a photo on the UHSPA website. UHSPA will review the request. UHSPA may need to keep some records, including the signed waiver and records used for league history, eligibility, or compliance. This policy does not change the permission in a waiver that has already been signed, and it does not promise that every copy of a child's information will be erased.
• 03
  Copies UHSPA does not control. If a photo, video, roster, or result has already been copied or shared by someone else, UHSPA may be unable to remove those copies.

To make a request, email info@uhspa.org. Please include the student's name, school, and what you want reviewed, corrected, or limited.

Section 07

Third-Party Services

UHSPA uses service providers to operate the website and the league. They receive the information needed for the service they provide. This policy does not describe contract terms UHSPA has not stated here.

• 01
  MongoDB. Stores league records, including registrations, waivers, rosters, and uploads metadata.
• 02
  Vercel. Hosts the website, provides Vercel Analytics, and stores uploaded and published media in Vercel Blob.
• 03
  Resend. Delivers email, including the signed-waiver confirmation and messages about media uploads.
• 04
  Surge. Delivers the waiver verification text when the person signing requests it.
• 05
  Cloudflare. Provides the Turnstile human check on the waiver and on media uploads.
• 06
  Stripe. Processes team registration invoices and payment status.
• 07
  Google. Provides sign-in for coach and staff accounts. Some public documents, such as the Code of Ethics, are linked from Google Drive.

No mobile information will be sold or shared with third parties or affiliates for marketing or promotional purposes. All the above categories exclude text messaging originator opt-in data and consent; this information will not be shared with any third parties. The messaging provider may use a phone number to deliver a requested verification code and to process STOP and HELP, and may not use that number for its own marketing.

Section 08

Updates to This Policy

• 01
  UHSPA may update this Privacy Policy. Changes will be posted on this page with an updated effective date.

Section 09

Contact Us

If you have questions or concerns regarding this Privacy Policy or a student's information, please contact:

Related: Terms and Conditions.